Effective Date: January 1st, 2025

The Willoughby Society (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you interact with us through our membership-based art society.

1. Information We Collect

We may collect personal information that you voluntarily provide, such as:

• Contact details (e.g., name, email, phone number, and address)

• Information necessary to manage your membership or fulfill requests

We do not collect or store payment details. All payments are processed securely through third-party providers.

2. How We Use Your Information

We use your personal information for purposes such as:

• Facilitating membership services and fulfilling requests

• Delivering updates, announcements, and membership-related communications

• Maintaining and enhancing the quality of our services

We do not use your information for marketing purposes and do not sell or share your information with third parties outside of service providers necessary to support these functions.

3. Sharing of Information

Your information may be shared with trusted third-party providers to:

• Process payments

• Manage membership-related data and communications

• Ensure efficient service delivery

These providers adhere to applicable privacy regulations and employ appropriate safeguards to protect your information.

4. Cookies and Tracking

At this time, we do not use cookies or tracking technologies on our website. If analytics tools are implemented in the future, they will only be used to collect anonymized, aggregate data to improve our website and services.

5. Your Rights

You have the following rights regarding your personal information:

• Access and Update: You can request to view or update your information.

• Unsubscribe: You may opt out of non-essential communications at any time.

• Deletion: You can request that your data be deleted from our systems.

For all inquiries or requests, please contact us at members@wsociety.com with the subject line “Account Privacy Request.”

6. Data Storage and Security

We store your information using secure, professional-grade tools and systems. Access to this information is restricted to authorized personnel and managed with appropriate security measures to safeguard your data.

7. International Visitors

We welcome members from around the world and strive to comply with international data protection laws. If you are located outside the United States and have specific concerns, please reach out to us for further clarification.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your rights regarding your personal information, please contact us at:
Email: members@wsociety.com
Subject Line: Account Privacy Request

Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website, and significant changes will be communicated to members directly.